Include only the most important information in a published document. 
Ask viewers to close the document when they aren’t using it. Delete older information or move data into a new document. If you’re making a copy of a document, don’t include resolved comments and suggestions. Instead of allowing people to comment on a document or spreadsheet, create a Google Form to collect feedback. If your document is shared with many people and it’s crashing or not updating quickly, try these troubleshooting tips: DRUMLINE FREE GOOGLE DRIVE HOW TO
Learn how to publish a file.įix problems with documents shared with many people To let more than 100 people view the responses, publish the spreadsheet to the web and create a link to share with viewers. Give edit access only to people who need to work with the responses. Responses will be recorded in a Google Sheet.
If you need to gather a lot of information, create a Google Form. If you anticipate high traffic to your site, first publish your document in Google Docs, Sheets or Slides, then embed the published URL into Google Sites. You can embed documents, spreadsheets, and presentations on the site, which can be viewed by a large amount of users. Create a Google Site to share information with many people. 
To stop sharing a file with collaborators, learn how to change sharing permissions. To remove a file from the web, you must stop publishing it. If you're an administrator, learn how to control who can publish documents to the web. Important: If you have an account through work or school, your administrator can limit who can view a published file. Be careful when publishing private or sensitive info. Depending on your account’s settings, publishing a file makes it visible to everyone on the web, everyone in your organization, or a group of people in your organization. You can give edit access to people who need to edit or comment on the file. If you need many people to view a file at once, publish it and create a link to share to viewers. To share and collaborate on a file with a very wide audience: Publish the file Share & collaborate on a file with many peopleĪt any time, a Google Docs, Sheets, or Slides file can only be edited on up to 100 open tabs or devices. If there are more than 100 instances of the file open, only the owner and some users with editing permissions can edit the file. People who aren't signed in to a Google Account show up as anonymous animals in your file. Copy and paste the link in an email or any place you want to share it. To decide what people can do with your public link when you share it, select Viewer, Commenter, or Editor. Under “Get Link,” click Change to anyone with link.
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